Accounts Payable Electronic Invoice Submission/ Invoice & Payment Inquiry Portal
(A service provided by
Finance Shared Services.)
Welcome to Siemens invoice On-Line - Invoice and Inquiry Submission Portal
Important Announcements Dear Siemens Advanta Solutions Users Please be informed that effective July 1, 2024,Siemens Advanta Solutions Corp. (MC-IMA086) will be merging with Siemens Industry, Inc. (MC-IMA083). As part of this transition, the following changes will take place: - Old Name: Siemens Advanta Solutions Corp
- New Name: Siemens Industry, Inc.
- Go-Live Date: July 1, 2024
- Old Mail Code: MC-IMA086
- New Mail Code: MC-IMA083
Please note that the Mail Code MC-IMA086 will no longer be in use post-merger. All IOL procedures will need to be executed using the new Mail Code MC-IMA083. If you have any questions or need further assistance, please do not hesitate to contact our IOL Technical Helpdesk. Notice to All Users We would like to inform you that you may experience a temporary disruption or slowness when accessing the latest status of invoices, searching for invoices, or opening invoices due to ongoing enhancements to our connector. For the Siemens AG group of companies, invoice data has been integrated into IOL. For the Siemens Energy group of companies, with the migration from EZ Suite to NextGen successfully completed, we are currently working to set up a web service to retrieve invoice data. We will provide you with an estimated time of availability shortly. In the interim, for any inquiries related to invoice status, please follow these steps to submit an online inquiry and our Accounts payable customer service team will assist you: - Log in to the IOL Portal at Siemensap.com.
- Navigate to the "Contact Accounts Payable" section, located just under "Document Search."
- Select "General Inquiry."
- Proceed to the third block titled "Inquiry Details." Here, choose the inquiry reason and the relevant Siemens Operating Company.
- Provide the necessary inquiry details in the "General Info" tab.
- If applicable, you can add attachments.
- Finally, submit your inquiry.
We appreciate your understanding and cooperation during this period of improvement. Notice to all users We are excited to announce a series of enhancements to our IOL portal, effective 12th of October'23, designed to improve your experience and streamline your interactions with our platform. Login Registration:
- New Supplier Registration Made Easier: we have introduced a self-servicing and simplified login registration process for new suppliers
- Help Video Relocation: Help video for new vendor registration will be relocated to the "Need Support" section, making it readily accessible when you need guidance.
Invoice Submission Process:
- Daily Email Notifications: To keep you informed, we will send a daily email notification listing all invoices you've submitted during the day.
- Reminder for Preliminary Invoices: Users will receive email notifications for invoices in preliminary status in the system for 7 days, serving as a gentle reminder that there are pending invoices on the site.
- Streamlined Submission: One Submit button on Step 8 of invoice submission, and a confirmation message on the portal when the submission is complete.
User Interface Modernization:
- Look and Feel: A non-invasive change to the overall interface, giving it a modernized look and feel for a user-friendly experience.
- Security Questions: Any security question determined to be sensitive or inappropriate have been removed.
Notice to Siemens Canada Suppliers Here is an essential update if you are facing any issues in adding Tax information during the invoice submission process. You can easily input tax details as either a percentage or an amount during Step 3 of the invoice submission process. To help you navigate, please follow the steps outlined below: - Navigate to Step 3 out of 8 during invoice submission.
- Select the relevant lines for invoicing and click 'Add selected line(s) to Invoice.'
- In the 'Invoice Line Items' section, choose the lines to which you want to add tax details. After selecting the line from the 'Invoice Line Items' section, the Line Editing form will appear above.
- Choose the appropriate tax code from the dropdown menu, specify whether the tax should be calculated as a percentage or an amount, and enter the value in the adjacent text field.
- Click the 'Add' button to include the tax code and its corresponding value on the line and then 'Update line' to add the value to the line total.
All Non US Vendors For any invoice containing services performed in the US, please attach all travel and expense receipts. Pennsylvania Regulations Effective 9/15/17 - As instructed by Pennsylvania Department of Revenue, Regulation 34.2 section 34.2(a)(1), Siemens is required to retain a copy of paper invoices relating to any acquisition of tangible personal property and/or services. Therefore, all invoices where the ship to state is Pennsylvania, will be required to attach a paper invoice before the electronic invoice can be submitted. Confidentiality Reminder Invoices should not contain any confidential information and please do not attach any supporting documents with confidential information (i.e., W-9s, CA-587, CA-590, EINs, or SSN) to an invoice. Site Compatibility IOL is not compatible with Safari browser. If you receive an error of “PO Line items not loading” please try using a different browser. Thank you. Support For IOL application support (i.e., invoice submission, registration, missing Siemens mailcodes on profile), please email iol.support.in@siemens.com or call 1-866-866-4775, option 2. Inquiries Please submit all inquiries through the IOL search feature using the “Inquiry” or “Contact Accounts Payable” buttons. IOL Questions Have Questions? Need Help? Vendor IOL Help Videos have been posted inside IOL that provide detailed information for creating PO/Non-PO invoices, Invoice Search, General IOL navigation and Invoice Inquiry Submissions Vendor Registration Help Video is available by clicking Here Escalation Paths for Accounts Payable Customer Service and IOL Technical Support are available within IOL. Login and select the ? icon at the top right of the page. Supply Chain Finance Program Siemens proudly offers a Supply Chain Finance program to qualified suppliers. This attractive program can result in improved cash flow for qualified Siemens suppliers. To see if your firm qualifies, and to learn more about the program, please visit our website: http://finance.siemens.com/financialservices/us/Supply-Chain-Finance
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